Privacy Policy

Last Updated: 2026-05-22

This Privacy Policy explains how TopKap (“we,” “us,” or “our”) collects, uses, stores, shares, and protects personal data when sellers, seller employees, company administrators, and authorized company users use the TopKap seller mobile application and related services.

TopKap is a business-to-business wholesale seller application designed mainly for sellers based in Türkiye. Sellers use the App to manage company profiles, product listings, buyer communications, order coordination, analytics, and company access permissions.

By using TopKap , you confirm that you have read and agree to this Privacy Policy and understand how your personal data may be processed.

By agreeing to our Privacy Policy, you also agree to our Terms of Use.

Who Handles Your Data

TopKap is operated by Kayisoft. This company is responsible for handling personal data collected through the App.

If you have any privacy questions or requests, you can contact us at info@kayisoft.net.

Information We Collect

We collect information that is necessary to operate, protect, and improve TopKap . This may include the following categories.

Account and Contact Information

Information you provide when creating or managing an account, such as your name, business email address, pictures, phone number, login details, social login information, profile details, communication preferences, and similar account-related information.

Company and Business Information

Information you or your company members provide to us, such as business name, company profile, logo, cover image, business address, city, registration or verification information where required, authorized users, company roles, permissions, and similar business information.

Product and Listing Information

Information added to TopKap for product listing and catalog purposes, such as product names, descriptions, images, categories, specifications, minimum order quantities, availability, pricing or quotation information where enabled, and similar product-related information.

Order Coordination Information

Information related to buyer requests and seller responses, such as requested products, quantities, notes, status updates, timestamps, and similar order coordination information.

TopKap does not currently provide payment processing, shipment, delivery, customs, escrow, refund, return, insurance, or logistics services. Order information is used for business contact coordination only.

Any commercial agreement, payment arrangement, delivery arrangement, product warranty, return, refund, customs matter, or other business arrangement made between sellers and buyers is made directly between those parties outside TopKap . TopKap is not a party to those arrangements and is not responsible for the performance, payment, delivery, quality, legality, or completion of any agreement between sellers and buyers.

Chat and Communication Information

Messages, attachments, support requests, reports, feedback, and similar communications sent through TopKap .

While messages on TopKap are protected using industry-standard security measures and encrypted when stored in our systems, chat communications are not end-to-end encrypted. For your privacy and security.

Technical, Device, Firebase, and Analytics Information

Technical and usage information may be collected automatically, such as IP address, approximate IP-based location, device information, operating system, app version, language settings, session information, crash logs, performance data, app activity, lifecycle events, security logs, and similar information.

TopKap may use the Firebase SDK and related Google services to support authentication, improve user experience, monitor performance, send notifications, analyze usage, and detect errors. Depending on the Firebase services enabled, information may be collected automatically, including app-instance identifiers, authentication identifiers, user identifiers where configured, approximate or anonymized IP-based location data, app usage and lifecycle events, device and app information, crash and performance data, push notification tokens, and analytics or reporting information.

Marketing and Notification Information

Information used to send service messages, platform updates, marketing emails, push notifications, and important notices, such as email address and message interaction data.

How and Why We Use Information

We use personal data only where we have a lawful and reasonable reason under applicable data protection laws, including the Turkish Personal Data Protection Law No. 6698 (“KVKK”) and, where applicable, the GDPR or other international privacy laws.

We may use personal data to:

• create, authenticate, and manage seller accounts;
• manage company profiles, roles, permissions, and access restrictions;
• publish, display, manage, and improve product listings;
• coordinate buyer requests and seller responses;
• provide chat, support, notifications, analytics, dashboards, reports, and export features;
• improve app functionality, search, security, performance, and user experience;
• send service notices, marketing messages, and push notifications where permitted;
• prevent fraud, misuse, unauthorized access, and security incidents;
• comply with legal obligations and protect our rights;
• enforce our Terms of Use.

We use this information when it is necessary to provide TopKap , operate the seller account and company features, display seller profiles and product listings to buyers, protect the App and our users, comply with legal obligations, enforce our Terms of Use, or where we have your consent if consent is required by law.

Sharing Information

We do not sell personal data. We do not share personal data with third parties for their independent marketing purposes.

We may share personal data only where necessary, including with:

• authorized users within the same seller company, according to roles and permissions;
• buyers, where needed for product discovery, order coordination, and communication;
• service providers that support hosting, databases, authentication, Firebase services, analytics, crash reporting, push notifications, email delivery, support, security, and infrastructure;
• social login providers, if you choose to use social login;
• professional advisers, courts, regulators, public authorities, or legal representatives where legally required or necessary to protect rights;
• a successor entity if our business or platform is transferred, merged, or reorganized.

We use IP-based location data for app functionality, security, regional configuration, analytics, and troubleshooting. We do not share IP-based location data with third parties for their independent advertising or location-tracking purposes.

Data Retention

We keep personal data only for as long as reasonably necessary to provide TopKap , manage accounts, operate company and product features, provide support, maintain security, comply with legal obligations, resolve disputes, and protect our rights.

When personal data is no longer required, we will delete, anonymize, or securely destroy it in accordance with applicable law and internal procedures.

Security

We use reasonable technical, administrative, and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.

Your Rights and Choices

Depending on your location and applicable law, you may have the right to access, correct, delete, restrict, object to, or request portability of your personal data. You may also have the right to withdraw consent where processing is based on consent and to object to direct marketing.

Users in Türkiye may exercise their rights under the KVKK. Users in the EU/EEA may exercise GDPR rights where applicable.

To exercise your rights, contact us at info@kayisoft.net. We may need to verify your identity before responding.

Marketing Choices

You may opt out of promotional emails by using the unsubscribe link or contacting us. You may disable push notifications through your device or app settings.

We may still send service, security, legal, or account-related messages where necessary.

Children

TopKap is intended for business users only. Users under 16 may not create an account or use the App.

Changes to This Privacy Policy

We may change this Privacy Policy from time to time. If we make any changes to this Privacy Policy that we think materially alter your rights, then we will post the latest policy to this site and change the "Last Updated" date above. We encourage you to review this Privacy Policy whenever you visit the TopKap Service to understand how your information is used.

Contact

If you have any questions about this Privacy Policy, please feel free to contact us at info@kayisoft.net.